Version 1.0
Last updated 12 July 2026
Data controller Luxe-Sam Foundation
Luxe-Sam Foundation (also known as Luxe Foundation, referred to here as "we", "us" or "the Foundation") takes the protection of your personal data seriously. We treat your personal data confidentially and in accordance with Ghana's Data Protection Act, 2012 (Act 843), and, where it applies to you, the EU General Data Protection Regulation (GDPR).
This statement explains what personal data we collect through this website, why we collect it, how we use it, and the rights you have over it.
In short: we do not sell your data, we do not run advertising, and we do not track you across other websites. The only personal data we actively collect is what you choose to type into our volunteer form.
I. What counts as personal data
Personal data is any information that can be linked to an identified or identifiable person. This includes things like your name, email address and telephone number.
II. Data you give us directly
You can browse this website without giving us any personal data at all. You are under no obligation to visit the site or to submit anything to us.
The one place we collect personal data is our volunteer form. When you choose to fill it in, we collect:
- Your full name
- Your email address
- Your telephone number, if you choose to provide one
- The ways you would like to help (mentorship, workshop facilitation, event support, fundraising or other)
- Anything you write in the "why would you like to volunteer" field
We use this information for one purpose: to contact you about volunteering with the Foundation and to organise our outreach programmes. We do not use it for anything else.
Submissions from the form are delivered to us by email through a third-party form-handling service, and are received at our own email address. If you would rather not use the form, you can simply email us instead at info@luxefoundationgh.org.
III. Data collected automatically
Like almost all websites, our hosting provider records basic technical information when a page is requested — such as your IP address, browser type and the time of the request. This is generated automatically by the web server, is used to keep the site running securely and to understand roughly how much it is being used, and is not combined with the volunteer form data to build a profile of you.
IV. Cookies
This website does not set advertising cookies, tracking cookies or social media cookies. We do not use cookies to follow you across other websites, and we do not run behavioural advertising of any kind.
The site loads fonts from Google Fonts so that it displays correctly. When it does, your browser makes a request to Google's servers, which means Google receives your IP address. If you would prefer to avoid this, most browsers allow you to block third-party resources.
You can accept, block or delete cookies at any time through your browser settings, usually under "options" or "preferences". Blocking cookies will not stop this site from working.
V. Children and young people
Our work brings us into contact with children, but this website is not directed at them and we do not knowingly collect personal data from anyone under 18 through it. Our volunteer form is intended for adults.
Photographs of pupils taken during outreach programmes are only published where we have obtained appropriate permission from the school and, where required, from a parent or guardian. If a photograph of your child appears on this site and you would like it removed, contact us and we will take it down.
VI. Sharing your data
We do not sell your personal data. We do not rent it, trade it, or pass it to advertisers.
We share it only in these limited circumstances:
- With service providers who help us operate the website and receive form submissions, and only to the extent they need it to perform that function
- Where we are required to do so by law, or in response to a valid order from a court or public authority
Everyone working with the Foundation, including our volunteers, is expected to keep personal data confidential.
VII. How long we keep it
We keep volunteer enquiries only for as long as we need them to stay in touch with you about our work. If you ask us to delete your details, we will do so, unless we are required by law to keep them.
VIII. Security
This website is served over an encrypted HTTPS connection, which you can confirm by the padlock icon in your browser's address bar. We take reasonable technical and organisational measures to protect personal data against loss, misuse and unauthorised access.
We should be honest with you, though: no transmission of information over the internet can be guaranteed to be completely secure. Please bear that in mind when deciding what to send us.
IX. Your rights
You have the right to:
- Ask what personal data we hold about you, and get a copy of it
- Ask us to correct anything that is wrong or out of date
- Ask us to delete your data
- Withdraw your consent at any time, and ask us to stop contacting you
- Object to how we are using your data
- Lodge a complaint with Ghana's Data Protection Commission, or with your local data protection authority if you are in the EU or UK
To exercise any of these rights, just email us. We will not make you justify the request, and we will not charge you for it.
X. Automated decisions
We do not use your personal data to make automated decisions about you.
XI. Links to other sites
This website links to social media platforms such as Instagram. Those platforms are operated by third parties and have their own privacy policies. Once you follow a link away from our site, we have no control over what they collect.
XII. How to contact us
If you have any question about this policy, or you want to exercise any of the rights described above, contact us:
Luxe-Sam Foundation
East Legon Hills, 500m North of the Makarios Church
GK-086307-63, Accra, Ghana
Email: info@luxefoundationgh.org
XIII. Changes to this policy
We may update this policy from time to time to reflect changes in how we work or in the law. Any updated version will be posted on this page with a new version number and date. We will never reduce your rights under this policy without telling you.